• Investment Fund
• Office Manager - Temporary 3 Months

Investment Fund

• Provide PA support to members of the local team


• Arrange Meetings and organise diaries


• Arranging and setting up Calls


• Booking Flights, Hotels and Trains


• Printing and binding of Presentations, Marketing materials


• Creating presentations for the team (where applicable)


• Data entry


• Meeting and greeting clients and / or any external guests


• Ordering Office Supplies


• Responding to customer enquiries


• Managing filing systems


• Managing and prioritising a wide workload in a timely manner


• Maintaining the condition of the office and arranging any maintenance as required


• Arranging new starters inductions, IT equipment / set up, phone and starter kit


• Updating personnel with relevant forms for new starters


• Liaising with IT on any issues within the office and implementing work required


• Implementing H&S policy in the office


• Manage the Landlord and any property issues, rent payments, lease queries (if applicable)


• Attend events and functions as requested


• Monthly Office Expenses


• Setting Up of Meeting Rooms


• Answering the switchboard, transferring calls & taking detailed messages when required


• Organizing events


• Distribution and issuing of post


• Arranging for Parcel Couriers to collect and deliver items


• Maintaining good relationships with internal members of staff


• Logging IT issues


• Organising refreshments & lunches for meetings.


• Contribute, or otherwise assist, as required


• Support Group Finance and Group Marketing

Temporary Contract

• Excellent communicator - ability to speak to people of all levels both in Spanish and in English


• Well-presented and well-spoken


• A high level of written Spanish and English


• Confidence in learning and using company systems


• Dealing with private and confidential information


• Positive can-do attitude


• Professional - with an assertive but personable nature


• Ability to multitask


• Calm under pressure


• Attention to detail


• Reliable


• Familiar with local geography for booking trips and hotels, local airlines and train operators


• Happy to work alone in the office occasionally (when team members are travelling or WFH etc)