• immediate Incorporation
• Permanent Contract

At the heart of PageGroup's business are the thousands of people's lives we change, the outstanding service we provide to our clients and candidates & the exciting opportunities within our offices all over the world. We're proud to set the standard in the recruitment profession - our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

PageGroup was established in the UK in 1976. We're now a FTSE 250 organization with operations in 36 countries, providing recruitment services and career opportunities at a local, regional, and global level.

In Barcelona, our Shared Services Centre regroups positions to support our operations in Europe and globally.

Find out more by How far do you want to take your career?

About the Role

We are seeking a highly organised and motivated Administrator to join Michael Page's UK, NAM & MEA in-house Legal Team. This role will provide critical support to legal function, ensuring the efficient handling of legal processes, queries, and documentation across multiple jurisdictions.

The successful candidate will play a key role in supervising the Legal Team's shared inbox, coordinating allocation of legal queries, maintaining our contract management system, and supporting a broad range of day-to-day legal and commercial matters. This position offers a dynamic and collaborative environment, with exposure to cross-border legal administrative work and the opportunity to develop skills within a fast-paced, international business.

Key Responsibilities

Legal Inbox Supervision:

• Monitor and manage the Legal Team shared inbox, ensuring queries are triaged, prioritised, and allocated appropriately to the lawyers.


• Act as the first point of contact for internal stakeholders on routine queries relating to the Legal Team's processes, contracts, and legal procedures.

Case & Query Allocation:

• Track and coordinate incoming requests for legal support, allocating matters to team members in line with a rota, level of expertise required and workload.


• Maintain an overview of open queries, ensuring timely responses and follow-up.

Contract Management System:

• Manage, maintain, and continuously improve the company's contract management platform.


• Ensure all contracts and legal documents are uploaded, allocated, and retrievable.


• Support colleagues in using the system effectively and troubleshoot basic user issues.

Contract & Commercial Support:

• Assist with the administration aspects of the review and preparation of routine commercial contracts and standard terms of business.


• Provide administrative support for negotiations, contract execution, and archiving, where needed.

Process & Compliance Support:

• Support the Legal Team in maintaining standard templates, precedents, and policies.


• Help ensure compliance with internal processes and corporate governance requirements.


• Maintain registers (e.g., NDAs, template usage, contract approvals) as required.

Administrative & Team Support:

• Coordinate team meetings, prepare agendas, and take minutes where required.


• Assist with reporting (monthly/quarterly reports, KPIs, dashboard updates).


• Support training and knowledge-sharing initiatives within the business.

What We Offer

• Opportunity to work closely with senior legal and commercial leaders in an international business.


• A supportive, collaborative, and inclusive team culture.

Skills & Competencies

Technical Skills:

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).


• Familiarity with contract management or document management systems (training will be provided).


• Ability to work with databases, trackers, and reporting tools.

Core Competencies:

• Excellent attention to detail and accuracy.


• Strong organisational and prioritisation skills, with the ability to manage multiple tasks in a fast-paced environment.


• Effective communicator (written and verbal), confident in liaising with colleagues at all levels of the business.


• A proactive team player, flexible, and willing to learn.


• Discreet and professional, with a strong sense of confidentiality and integrity.

Qualifications & Experience

• Previous experience in a legal, compliance, or administrative role preferred, ideally within an international business.


• Strong written and spoken English is essential. Knowledge of an additional European language, particularly French or Spanish, is highly desirable.


• Exposure to reviewing legal or commercial documentation is an advantage but not essential; training will be provided.