• An innovative technology-driven company located in the north of Madrid
• Fluent verbal/written English

An innovative technology-driven company specializing in advanced data analytics and artificial intelligence solutions to optimize decision-making processes.

The chosen candidate will be responsible of the following tasks:

1. Administrative Operations:

• Maintain complete visibility over the Notion calendar, tracking staff vacations, travel commitments, and meetings.


• Manage and oversee the documentary process for signing and archiving contracts.

2. Financial and Contract Management:

• Conduct monthly contract reviews and oversee associated invoicing and collections with clients, ensuring coordination with client payment departments and subcontractor payments.


• Monitor project time tracking via Harvest, analyzing its impact on project P&L versus forecast, and coordinating with project managers.


• Manage monthly credit card expenses, downloading invoices and submitting them via Full Step or the appropriate channels.

3. Procurement and Coordination:

• Request and track the procurement of services, software, and hardware.


• Coordinate internal and external travel arrangements, client interactions, and related logistics.


• Organize meetings, events, and travel schedules for the department.

4. Financial Reporting:

• Ensure accurate accounting by reflecting data from Notion into P&L and Balance Sheets in collaboration with the finance department.


• Update all cash inflows, outflows, and contract statuses weekly, ensuring internal approvals are met.

We offer:

• Gross annual + bonus + social benefits


• Permanent contract


• Flexible schedule


• Hybrid system: up to 2 days/week from home


• A vibrant, collaborative team environment


• Opportunities for professional development and growth

The chosen candidate shold have the following requirements:

• Bachelor's degree in Business Administration, Finance, or related field.


• At least 2 years dealing with similar tasks.


• Fluent verbal/written English.


• Proven experience in administrative, financial, or operational roles.


• Strong organizational skills and ability to multitask across different responsibilities.


• Exceptional communication and collaboration skills to liaise with internal teams and external clients.