Do you have experience as PA or Secretary? If you are fluent in English and Spanish and are organized, proactive, and enjoy working in a fast-paced environment, we would love to hear from you!


Main responsabilities:


-Organising the executive's daily schedule and meetings, complex diary management, extensive flights, transportation and accommodation arrangements.

-Developing, implementing and maintaining new administrative systems, including databases and record entry; (dl books and Patrix IP).

-Reviewing, distributing and managing correspondence, including filing, noting WIPO, UKIPO and EUIPO´s deadlines.
-Assisting with marketing and business development activities/events, both internal and off-site.

-Assisting with recruitment of new staff, training, induction and maintaining the holiday calendar.

-Assisting lawyers, paralegals and other staff as necessary in the course of their duties.

Reception/ office management including:

-Answering incoming telephone calls and greeting visitors.

-Maintaining office supplies and equipment;

-Maintaining the condition of the office and arranging for necessary repairs.

-Monitored and handled post and e-mails, ensured all client-related correspondence is passed on to the appropriate fee earner.

- Proven experience as a personal assistant or in a similar role.
- Excellent organizational and time management skills
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- A positive attitude and a willingness to learn.
- PI or legal knowledge Valuable