• Multinational healthcare company
• 6 months contract

Healthcare company located in Barcelona is looking for a Senior Executive Assistant for support the Swiss, Spain and USA based Global Medical Affairs Leadership Team members.

1. Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.


2. Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules etc.) and expenses.


3. Manage complex calendaring and facilitate the integration and prioritization of Global GMA business activities.


4. Oversee all HCP engagement contracting and manage 3rd party contracting agency in ensuring end to end compliance to HCP contracting process and payments.


5. Create PR/PO's for all global GMA teams and projects.


6. Manage and support with company tools and systems (Concur, COUPA, DocuSign etc.)


7. Ensure widespread support with company tools and system.


8. Ensure flow of relevant communication to internal stakeholders in accordance with the Global Head Medical Affairs.


9. Contribute to internal projects and special tasks as assigned within Global Head of Medical Affairs and cross functionally.

We offer a 6-month temporary contract with the possibility of extension.

Flexible working hours with two days of remote work per week.

• Secretarial studies, translation or Bachelor level education.


• Holding a CAP (Certified Executive Professional), or PACE (Professional Executive Certificate of Excellence.


• Holding certification of Microsoft Office Specialist.


• Minimum of 10 years' experience as Administrative Assistant, and 2 years at Executive Assistant level.


• Experience in Oracle, SAP, Concur, COUPA, DocuSign.


• A minimum English level of C1 is required.